We are currently recruiting for an experienced Executive Assistant to provide high-level administrative and organisational support to a senior Director within a busy and professional development environment. This is a varied role suited to someone who is highly organised, confident dealing with senior stakeholders and able to manage multiple priorities with a high degree of professionalism and discretion.

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You will play a key role in supporting the day-to-day activities of the Director, managing their diary and correspondence, coordinating meetings and travel, maintaining accurate records and ensuring actions and follow-ups are completed efficiently. The role also involves supporting wider office operations, stakeholder communications and the delivery of events throughout the year.

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Who are we?

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We are Busy Bee Recruitment, an award-winning recruitment agency supplying both temporary and permanent staffing solutions throughout the UK to our client base spanning multiple sectors including Sales, Marketing, Industrial, Manufacturing, Engineering, IT, Accountancy, Administration & Executive Search.

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Key Responsibilities

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• Providing day-to-day executive support to the Director, including diary management, correspondence and telephone enquiries.
• Organising meetings, preparing agendas and supporting documentation, coordinating attendees and managing follow-up actions.
• Managing arrangements for meetings with senior stakeholders, both internally and externally.
• Coordinating UK and international travel, including flights, accommodation, visas and meeting schedules.
• Maintaining accurate meeting trackers, databases and records, ensuring actions are followed up promptly.
• Preparing letters, reports, communications and other documentation as required.
• Maintaining accurate and confidential records in line with GDPR requirements.
• Acting as a key point of contact for enquiries, directing queries to the appropriate team members where necessary.
• Monitoring and responding to inbox enquiries in a timely and professional manner.
• Supporting the organisation and delivery of events, including logistical arrangements, set-up and welcoming guests.
• Maintaining team calendars, organising meetings and supporting effective internal communication.
• Assisting with recruitment administration and keeping relevant documentation up to date.
• Supporting office management, file organisation and general administration.
• Working closely with senior colleagues and other departments to ensure effective communication and coordination.
• Identifying opportunities to improve administrative processes and introduce more efficient ways of working.
• Providing general operational support across the wider team as required.

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Ideal Candidate

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• Strong diary and calendar management experience.
• Excellent organisational and time-management skills.
• Exceptional attention to detail and accuracy.
• The ability to manage confidential and sensitive information appropriately.
• Excellent written and verbal communication skills.
• Strong IT skills and confidence using databases, spreadsheets and Microsoft Office.
• Experience coordinating meetings, travel and/or events.
• A proactive approach, with the ability to anticipate requirements and solve problems independently.
• The confidence to liaise with senior stakeholders and external contacts professionally.
• The ability to work independently while also contributing effectively to a wider team.

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Ready to take the next step in your Executive Assistant career? Apply today to find out more about this exciting part-time opportunity.

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If you have not received a response within 3-5 working days, unfortunately your application has been unsuccessful. Busy Bee Recruitment Ltd is acting as an Employment Agency for this Permanent vacancy.

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